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Data Storage

IS encourages all users to store their files on the network file servers. Data stored on the network is regularly backed up and is protected from unauthorized access. Network file access is available for users to access their network files from any computer with an internet connection.

If you choose to store data on your laptop, we recommend that you store all your documents in the My Documents folder. Storing files in My Documents will make it easier to locate documents, secure them and back them up.

Data Backups

Since you will likely be working with documents, email and other data stored  on your laptop--this is not stored on the network file servers--it is imperative that you develop a backup routine. You may choose to regularly copy the files on your laptop to EMU network storage. Or you may wish to burn your data on to a CD or external hard drive.

How often you backup your data is up to you. You should realize, however, that IS's ability to recover your data is directly linked to the frequency with which you back it up. If your laptop's hard drive fails you will lose every change made since your most recent backup. Generally you will want to backup at least twice a month, though weekly or daily backups are better.


Because laptop computers are intended to be portable, they are more fragile than desktop units and thus more susceptible to damage. Additionally, because laptops are designed as a unit, a single defective part can render the entire laptop unusable--you can't simply replace a power, network or audio connector if they are damaged, it typically requires replacing the entire motherboard.

  • Use caution when eating or drinking near the laptop.
  • Use the case for carrying the laptop. Carrying cases are designed to absorb shocks and when you drop the laptop any padding helps.
  • The EMU employee should be the exclusive user of the laptop. It is not a replacement for a home computer.
  • When traveling, protect your laptop from theft. Lock your car doors, hide the computer case under a seat or in the trunk. Keep the case strap wrapped around your leg.
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